2019 Joule Innovation Grant Program Terms and Conditions

Joule Inc. (“Joule”) is a subsidiary of the Canadian Medical Association (“CMA”).  Joule is the sponsor and administrator of the Joule Innovation Grant Program (the “Program”).  With the support of the Joule Innovation Council, Joule shall consider all Qualifying Applications (defined below) to the Program and material submitted with or in support thereof, in accordance with these Terms and Conditions.   Joule Inc. (“Joule”) is a subsidiary of the Canadian Medical Association (“CMA”).  Joule is the sponsor and administrator of the Joule Innovation Grant Program (the “Program”).  With the support of the Joule Innovation Council, Joule shall consider all Qualifying Applications (defined below) to the Program and material submitted with or in support thereof, in accordance with these Terms and Conditions.   

Eligibility and How to Enter

  • Applicants must be a member in good standing of the CMA, or an entity or organization led by a member in good standing of the CMA, where the CMA Member plays a leading role in the initiative, e.g. Co-founder, Chief Medical Officer or similar.
  • Applications shall be accepted between February 28, 2019 and midnight March 28, 2019 (Eastern Time). Joule reserves the right to extend the entry period.
  • The application consists of a short intake form and a 90 second video submission in the format described on the Joule Innovation Platform as well as the completion of an innovation profile, including the application title, description, and designation type of innovation.
  • The video must be submitted through the Joule Innovation Platform accessible through www.joulecma.ca.
  • Applicants selected to advance to Stage 2 of the Program will be required to submit a supplementary written application, via an online form on the Joule Innovation Platform, within the timeframe stipulated by Joule. 
  • Multiple applications may be filed by the same person or organization provided each application is for a different initiative.  

Conditions for Entry

  • The Applicant understands and agrees that all the video and related materials (in any format) submitted with or in support of any Qualifying Application (“Materials”) to the Program shall be received on the condition that:
    1. Joule will not return Materials to the Applicant.
    2. The Applicant retains all of her/his ownership rights in Materials submitted to Joule.
    3. Upon submission of Materials to Joule, the Applicant grants Joule a non-exclusive, irrevocable license to use and reproduce any parts of or all the Materials for the purpose of administering the Program.  
    4. The Applicant authorizes Joule to share Materials with Joule and CMA staff, Joule Innovation Council Members, and Sponsors on a confidential basis.  Joule will seek permission from the Applicant before sharing the Material or works it creates using the Materials with third parties who are not directly or indirectly involved in the Program.
    5. The Applicant consents to the collection, use and disclosure of Applicant’s personal information by Joule and CMA and agrees to the Privacy Terms included below in these Terms and Conditions (“Consent”). The Applicant understands and agrees that this Consent applies to the entire 2019 Program.
    6. No claim shall be made, and no action shall be brought against Joule or CMA, their Trustees, Directors, Officers, employees or members of the Joule Innovation Council arising out of the use made of such Materials, or any personal information, or of any such disclosure made under these Terms and Conditions.
    7. Applicant acknowledges that Joule by itself or in connection with others may now or in future be independently involved in projects that are in the same field or address the same issue as the Materials and such independent work by Joule is permitted and further, no Applicant may not claim any exclusivity in connection to work in a given field or project.
    8. The Applicant agrees to indemnify Joule and CMA against all claims, losses, costs and damages that Joule and CMA may incur by reason of any breach or alleged breach of the warranties provided in these Terms and Conditions.
       
  • The Applicant represents and warrants that:
    1. disclosure of Materials submitted with, or in support of, his/her application does not breach the terms of any contract of employment or any other contract, and that he/she is entitled to make use of the Materials.
    2. the subject matter of the Applicant’s innovation and the Materials the Applicant submits does not contain material that is subject to other third party proprietary rights, including copyright, patent and trademark-related rights, unless (a) the Applicant has permission from the rightful owner of the material or is otherwise legally entitled to submit it, and (b) the Applicant discloses the nature of the third party proprietary rights to Joule.
  • A Qualifying Application shall be considered for only one grant category (health care solutions, access to care, or emerging physician innovator initiatives). The Qualifying Application will be placed into one grant category, based on of the intake questions answered at start of the application process, however, Joule reserves the right to assign a Qualifying Application to the most appropriate grant category and seek clarifying information from the Applicant.  
  • Joule’s decisions with respect to all aspects of the application process and the awarding of Grants are final.
  • If in Joule’s opinion there are no Applicants considered suitable during a given year, no Grant (in one or more categories) shall be given.
  • Each Applicant must electronically sign the submission in the prescribed way. This electronic signature will constitute his/her agreement to be bound by these Terms and Conditions.
  • Joule is not responsible for any applications or Materials that are incomplete, unreadable or lost owing to technical issues or limitations.
  • Joule reserves the right, in its sole and absolute discretion, to withdraw, suspend or amend the Program (or amend these Terms and Conditions) in any way.
  • In the event of any discrepancy or inconsistency between the English version of the Terms and Conditions and disclosures or other statements in any other Program related materials (including the French version of these Terms and Conditions), the English version of these Terms and Conditions shall prevail.  The procedures and current Terms and Conditions will be made available on the Joule website.
  • These Terms and Conditions shall be governed by the laws of the Province of Ontario and the applicable laws of Canada. In the event of any claim or dispute under these Terms and Conditions, a suit shall be brought in a court of competent jurisdiction in Ottawa, Ontario.

Eligible Initiatives

  • To be eligible as a qualified application (“Qualified Application”), initiatives must fulfil the following requirements:
    1. Be led by a CMA member in good standing, at the time of application.
    2. Be current, specific, physician-led innovations relating to health care.
    3. Be submitted in either French or English.
  • The following initiatives are not eligible:
    1. Exploratory/basic research projects; and
    2. Submissions that focus on lifetime achievement  

Evaluation Criteria

  • Applications will be evaluated based on the following weighted criteria:
    1. Health care benefits (30%) improving people’s lives through improved health outcomes
    2. Scalability (25%) potential for adoption and use within Canada and beyond
    3. Degree of disruption (25%) transformation of current health care approaches
    4. Collaboration (20%) advancing patient-centered care and user-centered design through meaningful stakeholder engagement

Grants

Successful Applicants will be eligible for one of the following one time “Grants” to be used toward costs relating to the initiatives described in their application:

  1. Access to Care Grants – two separate grants; one grant of $100,000 and one for $20,000
  2. Health Care Solutions - two separate Grants; one of $40,000 each and one Grant of $20,000
  3. Emerging Physician Innovator - four Grants of $5,000 each (2 Student and 2 Resident grants)

As a condition of receiving a Grant, successful Applicants will be required to sign a grant disbursement agreement, confirming their agreement to these Terms and Conditions and Program administration obligations including, without limitation, a direction for payment (the “Grant Disbursement Agreement”).   Without limiting the scope of the Grant Disbursement Agreement, Joule may require Applicants to submit progress reports on the innovation and to grant Joule the necessary rights to use the Material to promote and market the applicant’s innovation, the Applicant, the Program and Joule. Payment of grants may be made in one or more payments, over a 12-month period, in connection with progress reports.   If a successful Applicant chooses not to sign the Grant Disbursement Agreement, Joule may decline to provide the Grant to the Applicant and may select another Applicant.

Emerging Physician Innovator Grants

All CMA members who are medical students and residents at the time of submission will be eligible for the emerging physician innovator grants. In the event that an Applicant who is a student or resident receives an access to care, health care solution, that Applicant will not be eligible to receive a second emerging physician innovator grant.

Re-application

Applicants may apply multiple times to the Program, provided each application addresses a distinctly different initiative. An Applicant may reapply for a Grant in connection with any initiative that did not receive a Grant in a prior year of the Program.  An Applicant that received a Grant may not apply for a Grant in the following year for any initiative.

Application Procedures

Applicants must submit and electronically sign an initial application in the prescribed form on the Joule Innovation Platform. The Applicant acknowledges that in signing, he/she agrees to be bound by these Terms and Conditions. Your application will not be considered complete unless all of the Application requirements have been met. Joule may deem an application to be ineligible for any reason.

Joule will contact all Applicants regarding the outcome of their submission, i.e. submission moving on to the second stage in the application process, or not.

Those Applicants who are selected for the second stage in the application process will be required to submit a more detailed written submission via an online form on the Joule Innovation Platform within the deadline provided and may be required to agree in writing to these Terms and Conditions.

After Joule evaluates the second stage applications and selects successful Applicants, Joule will contact all second stage Applicants to notify them whether or not they were selected as successful Applicants.

Confidentiality

Applications will be sent to members of the Joule Innovation Council for assessment. All members of the Joule Innovation Council shall keep Applicants’ submissions confidential.  All deliberations about applications are held confidential by the Joule Innovation Council.

Please note that Joule may promote and market the submissions of successful Applicants in accordance with these Terms and Conditions, the Grant Disbursement Agreement and any additional agreement between Joule and the successful Applicant. 

Privacy Terms

Why information is being collected

Joule will collect Material submitted with or in support of any Qualifying Application. In the case of Granted Applicants, Joule and CMA may also collect photos, videos and additional information from the applicant. This Material may include the applicant’s personal information.

What the information will be used for

Joule and CMA will use the information collected to administer the Program. Joule and CMA will also use information belonging to successful Applicants to promote the Program, Joule, CMA and the applicant.

When the information will be disclosed

Except as described below, Joule and CMA will not disclose your personal information to third parties without your consent. Joule and the CMA may disclose your personal information to members of the Joule Innovation Council in order to administer the Program. All members of the Joule Innovation Council have signed non-disclosure agreements.

Joule and the CMA may disclose a successful Applicant’s personal information in material used to market and promote the Program, Joule, CMA, the applicant and the applicant’s innovation through any medium and on any platform, including but not limited to website and social media use. For example, Joule and CMA may also use and disclose photos, videos for promotional and marketing purposes.

Joule will store the personal information you provide and your membership information from cma.ca on a third-party virtual server that operates on the Output Services Inc. platform. All data is stored in Canada.  

Opt-out is limited to non-Program-related collection, use and disclosure

As promotion and marketing of the Program is a central feature of the Program, the Applicant may not withdraw his/her consent to Joule’s Program-related collection, use and disclosure of personal information unless the Applicant withdraws his or her application.

Corporate Privacy Policy

Joule may use the personal information in accordance with its other applicable privacy policies, including Corporate Privacy Policy (available at cma.ca).

All Grants are taxable under the Canadian Revenue Agency’s rules and regulations. Whether the Grant is paid directly to the CMA Member, affiliated institution, corporation or not-for-profit, Canadian tax regulations apply.